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Our List of Tools for Customer Success Managers

Below we'll list the apps we use and why we use them at Upscope where, over the last year, we've focused on customer success as a core strategy.

Baremetrics

baremetrics-overview

Baremetrics shows us how much money we're making, how many customers we have paying us, how many come and go each month and lots more.

It's the heart monitor for SaaS companies.

In more technical terms, it helps us watch our MRR, ARR, LTV, Churn and more.

There are additional features but right now we're using it as a clean and clear dashboard of our health.

Check out both Baremetrics and their very honest blog

Intercom

intercom

For customers, Intercom is a simple chat box.

For companies, it's the heart of all their customer communications including their entire set of onboarding emails and their help centre.

To explain it another way, we don't use email to communicate with customers anymore, it's all done via Intercom.

We use it for chatting to customers as a team, for sending sequences of onboarding emails, for educating users via our help centre and it's linked into other systems like our admin panel.

We use it daily.

How does it act as a customer success tool? Here's a list of 12 great ways to use Intercom as your customer success tool

SEMRush

semrush
In terms of customer success this might seem an odd addition but our customer success manager uses it daily.

If you want to understand your customers, go see their website's traffic, how people reach it, what they advertise and what keywords they themselves target. You can do this all with SEMRush.

It'll give you a clue as to their motives and aims faster than a 100 questions.

We use this daily, not only for SEO and content marketing but for understanding both customers and competitors.

See how big your customer or your competitor's traffic is and then learn lots more about them.

Upscope

Screen-Shot-2018-10-03-at-19.22.11

Upscope's own tool is no-download interactive screen sharing for onboarding your least technical users.

In one click, see the customer on your app and guide them through the app using a magic highlighter.

We put a lot of effort into onboarding friends to Netflix, imagine we did the same with our own apps.

Upscope is no-download interactive screen sharing for one to one onboarding.

With one to one onboarding they’re more likely to subscribe, stay, use the app more and talk about you positively.

The biggest users of Upscope?

Our stats tell us it's customer success and account managers.

See why customer success and account managers are using cobrowsing

Calendly

calendly

Calendly has 2 million monthly users.

It saves us all the pain of scheduling meetings.

We offer demos and customers can sign up and choose a time and it automatically checks our calendars for availability and books them in with one of us.

This is how it always should have been.

We set our availability and people can book times with us. It just works.

You've probably already heard of it or are already using it and if you're not then give it a go, I can't recommend it enough.

Schedule meetings in a few clicks with Calendly

Uberconference

uberconference

Uberconference is one of the free tools we use for video conferencing. They have a paid version but right now the free version works fine for our needs.

We've got a process set up with Calendly where anyone booking a meeting gets an automatic link to our Uberconference profile. This saves us from the back and forth 'where and when' conversation.

We use it regularly to chat to existing and prospective clients. It's a practical tool and it's free.

Camtasia

camtasia
We've used Camtasia extensively in recording and re-recording videos to help explain the product or specific features.

Many people don't want to have onboarding conversations with team members, they just want a video or simple instructions. Camtasia videos are one way to do that.

Our customer success manager has become quite a specialist in the various cool effects it allows and even I, with my basic skills, can create a professional looking video.

If you don't want to go through layers of management to create a video that your customers need, use Camtasia and be patient for the first day.

Camtasia is a Techsmith product. Get it here.

Slack

slack
Slack might be a team communications tool but it's also our special notifications centre.

Having tied it into some of our other systems, we get notifications of incoming demos, upgrades, cancellations and other things we might need to react to quickly.

For example, we don't get many cancellations and the churn rate is relatively low thankfully. We've set up a notification for cancellations and if someone does cancel, we'll look into their history and figure out if they were someone who really did use the product. If they did, then it's worth following up with them to understand why they cancelled.

Atom

Atom-Text-Editor

This will look like an odd addition to the list.

Atom is a text editor used by programmers. It's listed here because our customer success manager learned to code in the first 3 weeks she was here.

If you want to learn those skills then see the exact simple steps on how our customer success manager learned to code

We believe team members, especially those in charge of customer success, enjoy learning technical skills so they can confidently talk to and understand our clients.

It's a very simple but powerful process.

Any new team member now, with a little initial guidance, learns HTML, CSS, Javascript and how to connect to an API via Codeacademy. They then have to build their own site from the ground up using Atom.


Other tools we use though not stricly customer success focused

Ghost

We moved our blog to Ghost, from Medium.

Ghost is written using markdown and while that might take a little getting used to, it quickly becomes second nature. Markdown translates to very clean html, avoiding the usual mess that visual editors add.

Ghost blogs, using the regular themes, load at incredible speed and while I don't know a great deal about it, it uses Google AMP for better mobile speed.

However, more than anything, we have more control over analytics, ads and layout whereas Medium is very restrictive.

Medium

Yup, we're still going to use Medium but by 'importing' our new Ghost blog posts to it a couple of weeks after they've been written.

Medium automatically sets the canononical url to the original blog post so it does not impact SEO and Google lists that rather than the imported post.

We get the advantage of the Medium network without the loss in control.

Statuspage

Statuspage is a rapid way of letting customers know if your app is down or if parts of it are having problems. It's default for many SaaS apps.


See how to build an MRR growth machine using VOIP, co-browsing and calendly

If you're wondering if you've got your pricing correct then see 25 companies show you their best SaaS pricing models

Our List of Tools for Customer Success Managers
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